Your Annual Meeting Questions Answered!

Vector options selection iconDo you have concerns about the upcoming BPS Annual Meeting  (February is right around the corner!)? Ease your mind with answers to some of your most frequently asked questions! Are we missing your question? Write us a comment, email society@biopyhsics.org, or give us a call at 240-290-5600.

Do I still have time to submit a late abstract? 

Yes! The late abstract deadline is January 3, 2013 – you have a few days left!

When will I (or my student, friend, colleague, etc.) be presenting my (or their) poster? When is it scheduled?

If you were listed as the presenting author at the time of abstract submission, you were sent an email in November with your programming information. Remember to check your spam folder if you don’t see it!

If you didn’t get the email or weren’t listed as the presenting author, use the BPS itinerary planner. All authors are listed alphabetically, or you can search for the poster you’re looking for by speaker name, institution, title, abstract keywords and more! The itinerary planner is also a great tool to view other programming (workshops, committee meetings, etc.) that will take place during the meeting, and to schedule your days to make sure you don’t miss anything.

If you submitted a late abstract, the presenting author will be notified via email the week of January 14, 2013.

I submitted/want to submit a late abstract. Does that mean my abstract is automatically programmed on Wednesday?

No! New for 2013, all late abstracts will be programmed concurrently with regular abstracts, Sunday – Wednesday.

What does my registration include?

Registration includes admission to all scientific sessions, poster area, and exhibits; National Lecture and Awards Ceremony; programming for minorities, students, postdocs, mid-career scientists, and international attendees; printed program; online itinerary planner; meeting badge; Opening Mixer and Meet & Greet; and Dessert Reception and Dance.

Your meeting badge will also be good for discounts at some local sites and restaurants – stay tuned for a complete list of available discounts!

Food and lodging are not included in your registration fee, though there are some Meeting events with free food or snacks. Hotel discounts are offered if you book through the Society.

How can I register for discounted housing? What if I’m a student?

The Society has contracted with a number of hotels that are located near the Pennsylvania sponsorships_buttons_06Convention Center. View the complete list and reserve your housing on our website. The reservations site will close January 6, 2013, so get your reservation in soon!

Unfortunately, the student housing deadline has already passed. Housing is available to all attendees, including students. If you’re worried about cost, you can look for a roommate on the BPS room sharing site.

Can I get my poster printed on site?

Yes. BPS has contracted with Tray Printing to provide poster printing services in Philadelphia. You must submit and approve your files by January 29, 2013, in order to have your poster printed, laminated, and available for pickup at the convention center.

I already printed my poster, but how the heck do I get it to Philadelphia?

It can be tough to fly with a rolled-up poster in tow. Make sure to contact your airline ahead of time to learn their rules regarding carrying on vs. checking posters. Some airlines will allow you to keep it with you and stow it, others may require you to check it – which may involve a fee.

Are there any travel, lodging, or restaurant discounts for Meeting attendees?
Yes!

Lodging discounts are available if you book your hotel through the Society by January 6, 2013.

Transportation discounts are available for certain airlines, trains, and car services. View all the discounts and get promotion codes on our website.

Restaurant discounts will be available at certain establishments by showing your attendee badge. A list of locations and the offered discounts will be shared a bit closer to the meeting.

What am I supposed to do in Philadelphia when I don’t have Meeting events to attend?

Photo by G. Widman for GPTMC

Photo by G. Widman for GPTMC

We suggest checking out the Liberty Bell, eating a famous Philly cheesesteak, and then running “Rocky” style up the steps of the Philadelphia Art Museum to burn off the calories!

There are many attractions in Philadelphia – from art museums to science centers, historical buildings to ghost tours – to meet anyone’s tastes. Visit our website for a full list of suggestions.

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