Deadlines for the Biophysical Society’s 57th Annual Meeting are already upon us! You probably know that abstract submissions are due by October 1, 2012 in order to be considered for a platform session. But do you know that in order to apply for a Society Travel Award, your abstract must be submitted by October 1 and your Award application by October 3? Get the answers to many frequently asked questions about Travel Awards below. If your question is not listed here or you need additional assistance, please contact the Society office at (240) 290-5600 or firstname.lastname@example.org.
When is the deadline to apply?
October 3. (Note: You MUST submit an abstract by October 1 in order to be eligible for the Award.)
Can I submit anything late?
No. ALL parts of your application are due by the October 3 deadline, including your letter of recommendation (No exceptions!). Make sure to read each award’s description so you know what is required.
I want to apply for both the MAC and Education travel awards. Can I do this?
Yes, you can apply for multiple travel awards, as many awards as you are eligible for. You will only be eligible to WIN one award, though.
Do I need to submit an abstract to apply for a travel award?
Yes! You MUST submit a non-late abstract by October 1 to be eligible for a Travel Award.
But I forgot to submit my abstract by October 1. I am going to submit it as a late abstract. Can I use a late abstract to apply for a Travel Award?
No, only abstracts submitted by October 1 will be eligible for a Travel Award.
Do I need to be the presenting author on the abstract?
Yes, if you are using this abstract to apply for a travel award, you MUST be a presenting author. If you are not, your application will be marked as ineligible.
When will I hear whether or not I’ve won the award?
You will be notified on the outcome of your application via email no later than November 19, 2012.
My advisor doesn’t want to show me my letter of recommendation. Where can (s)he send it?
Letters of recommendation can be emailed to Laura Phelan, email@example.com or to the Society Office firstname.lastname@example.org. If your advisor prefers ‘snail mail,’ please have them send it to the attention of Laura Phelan at the Society Office. We are located at 11400 Rockville Pike Suite 800, Rockville, MD 20852. Whether emailed or mailed, all letters must be received (not postmarked!) by the October 3 deadline.
I am not a US citizen but I am a minority researching in the US. Why am I not eligible for the MAC Travel Award?
Because the MAC Award is funded by an NIH grant, only US citizens or permanent US residents are eligible.
I am applying for an Education Travel Award as a postdoc. Why is the application asking me to answer all the questions for undergrads and grad students?
Postdoc Education Travel Awards only require a CV and a copy of your abstract. Please fill out all of the extra questions with ‘n/a’. When the site asks you to upload a copy of a faculty recommendation letter, simply upload a copy of your CV instead. Let us know if you have questions.
I am an international person but live/research/study in the US. Am I eligible for an International Travel Award?
No. You must be living and conducting research outside of the US to qualify for an International Travel Award. If you live/work/study in the US and are an international person, you are not eligible for this award.
But I’m an international postdoc living/researching in the US. Do you mean to say there are no travel awards available to me?
Postdocs researching in the US are eligible for the Education Travel Award. If you are a female postdoc, you may also be eligible for the CPOW Travel Award. Review the eligibility requirements for all of the available Travel Awards on our website (link).